Tabletop Vendor Display Area

vendor2              vendor


In the Grand Foyer, near the General Session, Group Meals and Workshops.


  • Member: $750.00 (includes one registration)
  • Non Member: $1,000.00 (includes one registration)

Please note: only registered attendees will be allowed in the vendor display area

What is included?

  • One (1) Forum registration
  • One (1) skirted 6’ display table – black linen provided by hotel
  • One (1) easel – vendor provides their own signboard
  • One (1) wastebasket
  • Two (2) chairs
  • Electrical hook-up available at additional cost through PSAV (in-house provider)
  • Power strips, Wi-Fi, extra tables and chairs, and other resources will be available through the venue. Information about ordering these services will be provided at a later date.

Venue Policies and Guidelines

Shop! and WARES staff welcome all vendors who wish to participate in the Shop!X Leadership Forum. We ask that all vendors please honor the Venue Policies and Guidelines, and respect decisions the staff may implement. We try our best to prevent problems from occurring; should a situation with another vendor arise, please speak to a Shop! or WARES staff member.

Shop! and WARES staff reserve the right to judge the suitability of displays and materials, and may insist that objectionable displays and/or materials be removed from the Vendor Display Area. All weapons are strictly prohibited.

We ask that you only use masking tape or pins in fabric panels for temporary room decorations. Please do not use staples, nails, tacks or other forms of tape. Do not place stickers or paints, or deface venue surfaces in any permanent fashion. Signs, banners and flyers may not be posted outside of your table space.

Loews Chicago O’Hare Hotel does not condone the distribution of food or beverage products in the Vendor Display Area unless purchased through the hotel.

Display Area Set-Up and Load-Out

Set-Up:           Wednesday, May 3, 2017

Start:               1:00 p.m.

End:                5:00 p.m.

Load-Out:       Friday, May 5, 2017

Start:              After 11:00 a.m.

End:                Before 3:00 p.m.

Tables that are cancelled prior to Monday, May 1, 2017 with written notice shall be refunded seventy-five percent (75%) percent of the cost. After May 1, 2017, there will be no refunds.

Hours of Operation

Wednesday, May 3, 2017

  • 5:00 pm – 7:00 pm Welcome Reception

Thursday, May 4, 2017

  • 7:00 am – 8:30 am Group Breakfast Buffet
  • 12:00 pm – 1:00 pm Group Lunch Buffet
  • 3:00 – 3:30 pm Refreshment Break

Friday, May 5, 2017

  • 7:00 am – 8:30 am Group Breakfast Buffet
  • 10:00 am – 10:30 am Refreshment Break


Shop! and WARES will lock the vendor display area after hours and provide hired security. Shop! and WARES however, is not responsible for any loss or damage to Vendor’s property which may occur.

Shipping Materials to the Loews Chicago O’Hare Hotel

*IMPORTANT: Shipments Can Not Arrive Before April 28!

Loews Chicago O’Hare Hotel

Attn: Allison Kempski/Shop!X Leadership Forum

5300 North River Road

Rosemont, IL 60018

Hold for: Vendor Display Area

Vendor Name: {insert company name}

Handling and Receiving Fees:

Letters:                                   Complimentary

0-5 LBS:                                   $7.00

6-25 LBS:                                 $15.00

25-50 LBS:                               $25.00

51-99 LBS:                               $40.00

100LBS+ or pallets               $175.00 each

Terms and Conditions

Shop! and WARES agree to be responsible for promoting the show. Shop! and WARES make no representations as to the number of attendees and/or customers who will be in attendance.

Shop! and WARES make no guarantee as to the availability of space and reserves the right to limit display tables to one (1) table per vendor.

Vendor shall be responsible for the actual setup of its displays. Shop! and WARES shall not be liable for any loss or damage to Vendor’s property or for any personal injury suffered by Vendor or any of its agents. Vendor will hold Shop! and WARES harmless for any personal injury or damage to goods that may occur.

The following activities are prohibited in the Vendor Display Area at all times: Smoking or any burning of objects; sales of food or beverage products that are not purchased through the hotel; the display and/or sale of weapons.

Vendors may play audio devices at low volume. Shop! and WARES reserve the right to determine the definition of ‘low volume.’ Furthermore, Shop! and WARES reserve the right to determine what audio content may be played during the hours of operation of the Tabletop Vendor Display Area

If Shop!X Leadership Forum is cancelled due to an Act of God or other event beyond the control of Shop! and WARES, and the Tabletop Vendor Display Area cannot be rescheduled, Shop! and WARES will make good faith attempts to refund 50% of the amount paid.

The Vendor agrees to comply with all municipal, state, and federal requirements, if any, in connection with all sales, including but not limited to any sales or other tax laws. Vendor will be responsible for all filings with state and local ordinances.

Any vendor selling material which infringes upon the trademark or copyright of another party may be ejected without warning and without refund. Shop! and WARES reserve the right to inspect and/or eject questionable material at any time.

Shop! and WARES take no responsibility for any infringing material, and will fully comply with all requests from license holders and law enforcement to inform vendors of infractions. Vendors hold all responsibility toward licensed material and having written documentation on-hand of proper license permissions.

Vendors are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any Vendor ejected from the convention during those hours must leave immediately the next morning during the set-up time.

Vendor is responsible for providing its own insurance, if desirable, to protect Vendor and Vendor’s property from damage, loss, theft, harm or injury. Shop! and WARES will not obtain insurance on Vendor’s behalf. Vendor is solely responsible for its own company exhibited material, goods, samples, and other property.

Vendor will hold harmless Shop! and WARES, the Loews Chicago O’Hare Hotel or any of their respective officers, agents, employees, members, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Vendor, Vendor officers, agents, employees or other persons, whether caused by the negligence of Shop! and WARES, the Loews Chicago O’Hare Hotel, or from theft, fire, water, accident, or any other cause whatsoever.

Shop! and WARES reserve the right to make changes to or amend this contract and has the final say on all matters pertaining to the use and function of the Dealers’ Room during the run of the show.